British Columbia - Vancouver & Lower Mainland Southwest
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GearPartsperson Trade Skills

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Occupational Skills

Uses tools and equipment.
Uses catalogues and price lists.
  • knowledge of types of catalogues such as printed and electronic
  • knowledge of types of price lists such as retail, wholesale and cost
  • knowledge of manufacturers’ product lines
  • knowledge of employers’ product lines and vendors
  • knowledge of catalogue indexing such as Weatherly index and alphabetical index
  • ability to interpret manufacturers’ terminology
  • ability to identify manufacturer of specific item
  • ability to use catalogue sections such as glossary, index and main body
  • ability to locate part number in catalogue
  • ability to interpret price list
Uses hand tools.
  • knowledge of types of hand tools
  • knowledge of standard (Society of Automotive Engineers [SAE]) and metric systems
  • ability to maintain hand tools
  • ability to store hand tools
  • ability to recognize worn, damaged or defective hand tools
Operates power tools.
  • knowledge of types of power tools such as grinders, cut-off saws, hydraulic presses and electric drills
  • knowledge of operating procedures
  • ability to perform basic maintenance on power tools
  • ability to store power tools
  • ability to recognize worn, damaged or defective power tools
Operates warehouse tools and equipment.
  • knowledge of types of warehouse tools and equipment such as forklifts, pallet jacks, handcarts, banding and strapping equipment, and staplers
  • knowledge of applications of warehouse tools and equipment
  • knowledge of limitations of lifting equipment
  • ability to recognize safe lifting locations and points
  • ability to perform basic maintenance on warehouse tools and equipment
  • ability to recognize worn, damaged or defective warehouse tools and equipment
Uses measuring and testing tools and equipment.
  • knowledge of types of measuring and testing tools and equipment such as measuring tapes, vernier calipers, micrometers, scales and battery testers
  • knowledge of standard (SAE), imperial and metric systems
  • ability to store measuring and testing tools and equipment
  • ability to recognize worn, damaged or defective measuring and testing tools and equipment
Operates business machines.
  • knowledge of types of business machines such as fax machines, photocopiers, debit/credit card machines, cash registers, printers and postage meters
  • knowledge of operating procedures
  • ability to perform basic maintenance on business machines
Operates computers.
  • knowledge of applicable systems such as cataloguing, inventory control, invoicing, pricing, scanning and purchasing systems
  • ability to log onto computer
  • ability to load programs
  • ability to create and interpret computer-generated documents such as customer records, purchase orders and special orders
  • ability to search for and order parts online using intranets, Internet and virtual private networks (VPN)
  • ability to access information on CD-ROM and Internet
  • ability to troubleshoot computer systems and programs
Uses personal protective equipment (PPE).
  • knowledge of types of PPE such as boots, respiratory equipment, hardhats, gloves, hearing and eye protection
  • knowledge of workplace health and safety regulations and policies
  • ability to recognize unsafe or potentially hazardous conditions
Uses safety equipment.
  • knowledge of types of safety equipment such as eye wash stations, first aid kits, fire extinguishers, fire blankets, spill containment equipment, safety harnesses and lanyards
  • knowledge of workplace health and safety regulations and policies
  • knowledge of location of safety equipment
  • ability to operate safety equipment
  • ability to inspect safety equipment
  • ability to store safety equipment
  • ability to recognize hazards
Organizes work.
Interprets documents.
  • knowledge of types of media such as paper, microfiche, on-line and CD-ROM
  • knowledge of types of documents such as catalogues, technical service bulletins, recalls and manuals
  • ability to determine relevance of information
  • ability to file relevant information
  • ability to interpret safety documentation such as Material Safety Data Sheets (MSDS) and transportation of dangerous goods (TDG) booklets
  • ability to update equipment records
Maintains safe work environment.
  • knowledge of applicable safety standards and regulations such as WHMIS and Occupational Health and Safety Act (OH&S)
  • knowledge of fire hazards
  • knowledge of good housekeeping practices
  • knowledge of location of safety equipment
  • knowledge of lock-up procedures
  • knowledge of security and crime prevention procedures
  • knowledge of lifting techniques
  • knowledge of handling techniques for sensitive inventory such as air bags, air brake chambers, wheels, rims, tires and tracks
  • ability to store and handle dangerous goods such as batteries, and corrosive and explosive chemicals
  • ability to recognize and correct unsafe practices
Prioritizes tasks.
  • knowledge of critical deadlines and schedules
  • ability to manage multiple customer situations
  • ability to reassess priorities
  • ability to assign a schedule to work load
  • ability to map out picking sequence to save time
  • ability to unpack material according to importance
Communicates with others.
Communicates in person.
  • knowledge of active listening techniques
  • knowledge of verbal and non-verbal communication techniques
  • knowledge of parts terminology
  • knowledge of motive power terminology
  • knowledge of questioning techniques such as open ended and closed ended
  • ability to acknowledge customer
  • ability to listen and attend to customer
  • ability to identify yourself and your role to the customer
  • ability to communicate at the customer’s level
  • ability to present an image of competence and quality
  • ability to communicate with other professionals such as technicians, co-workers, management and suppliers
  • ability to interpret customers’ requirements
  • ability to resolve conflicts
Communicates by writing and illustrations.
  • knowledge of e-mail etiquette
  • knowledge of parts terminology
  • knowledge of motive power terminology
  • ability to write concisely
  • ability to use e-mail software
  • ability to create basic mechanical drawings
  • ability to perform parts search by writing to suppliers
Communicates by phone.
  • knowledge of telephone etiquette
  • knowledge of parts terminology
  • knowledge of motive power terminology
  • knowledge of questioning techniques such as open ended and closed ended
  • ability to acknowledge customer
  • ability to listen and attend to customer
  • ability to identify yourself and your role to the customer
  • ability to interpret customer’s requirements
  • ability to lead customer through detailed identification of parts
  • ability to communicate at the customer’s level
  • ability to resolve conflicts
  • ability to present an image of competence and quality
  • ability to manage multiple lines and messaging systems
  • ability to communicate with other professionals such as technicians, co-workers, management and suppliers

Customer Service

Services retail customers.
Identifies retail customers’ needs.
  • knowledge of vehicles, equipment and products
  • ability to ask specific questions
  • ability to interpret customer’s description of parts problem
  • ability to recognize used parts and their functions
  • ability to match used parts with replacement parts
  • ability to identify related parts and accessories required
Refers retail customers to technical experts.
  • knowledge of consequences of inappropriate advice such as legal liability
  • knowledge of available technical support
  • ability to contact manufacturers and suppliers for technical support
  • ability to research resources for technical support
Services wholesale customers.
Facilitates technical information sharing.
  • knowledge of new products, tools and equipment
  • knowledge of available technical support and information
  • ability to research resources for technical information
  • ability to contact manufacturers and suppliers for technical information
  • ability to communicate technical information to wholesale customers
Facilitates training to wholesale customers.
  • knowledge of new products, tools and equipment
  • knowledge of customer base
  • knowledge of product representatives
  • ability to recognize current and potential training needs
  • ability to recognize real and potential product benefits to wholesale customers
  • ability to plan and set up training resources
Services internal customers/technicians.
Supplies shop equipment.
  • knowledge of types of tools and equipment
  • knowledge of suppliers and manufacturers of tools and equipment
  • knowledge of repair resources for shop equipment
  • knowledge of related company policies
  • ability to expedite repairs of shop equipment
  • ability to arrange warranty repairs for shop equipment
  • ability to maintain tool catalogues
Maintains parts records for internal customers.
  • knowledge of customer fleets
  • knowledge of maintenance parts for fleets
  • knowledge of preventative maintenance programs
  • knowledge of record keeping procedures
  • ability to survey fleets
  • ability to find history of maintenance parts
  • ability to access preventative maintenance records
  • ability to provide recommendations on stocking levels
Provides general customer service and support.
Prepares customer quotes.
  • knowledge of customer requirements
  • knowledge of price levels
  • knowledge of documentation required
  • knowledge of filing/database systems
  • knowledge of related parts and products required to perform customers’ task
  • ability to retrieve quotes from filing/database systems
  • ability to price out all requirements
  • ability to make calculations such as volume discounts, freight charges, duty and currency exchange rates
Provides product to customer.
  • knowledge of delivery systems
  • knowledge of customers’ delivery and timeline requirements
  • knowledge of motive structural and mechanical systems
  • ability to provide parts documentation such as installation instructions and MSDS
  • ability to explain warranty and return policy
  • ability to explain parts price and availability (P&A) to customer
Provides value-added services.
  • knowledge of customers’ needs
  • knowledge of types of value-added services for retail customers such as basic installation, testing parts and batteries, and recommending complementary products
  • knowledge of types of value-added services for wholesale customers such as on-site inventory management, discount pricing and expediting services
  • ability to expand business process to accommodate customers’ needs
  • ability to recognize potential new customers
Records customer information.
  • knowledge of company policy and information required
  • knowledge of privacy legislation
  • ability to collect customer information for records
  • ability to enter information on database
  • ability to explain mailing list options to customer
  • ability to collect information for payment options and credit applications
Provides follow-up service.
  • knowledge of customer information database
  • knowledge of sales patterns
  • ability to access customer information and records
  • ability to assess follow-up requirements
  • ability to track cores
  • ability to confirm receipt of parts
  • ability to confirm proper quantity and application of parts
  • ability to follow up with customer about seasonal sales or specials

Parts Acquisition

Identifies parts.
Identifies parts function.
  • knowledge of motive structural and mechanical systems
  • knowledge of parts terminology
  • knowledge of product lines carried
  • ability to recognize parts
  • ability to collect necessary information
Identifies parts application.
  • knowledge of equipment such as automotive, agricultural, industrial and marine
  • knowledge of power equipment such as chain saws, trimmers and lawn mowers
  • knowledge of operating systems
  • knowledge of product lines carried
  • ability to determine application such as VIN, year, make and models
  • ability to interpret component identification numbers such as serial numbers, arrangement numbers, drawing numbers and model number
  • ability to interpret equipment serial number
  • ability to collect necessary information
  • ability to determine customer modification to vehicle and/or parts
Identifies parts number.
  • knowledge of available resources such as computer, catalogue and microfiche
  • knowledge of parts terminology
  • knowledge of technical assistance
  • knowledge of product lines carried
  • ability to locate casting number, original equipment manufacturer (OEM) and supplier number on parts
  • ability to cross-reference number
Searches inventory for parts.
Identifies bin location.
  • knowledge of store and warehouse layout
  • knowledge of bin location system and part location
  • knowledge of alphanumeric system
  • ability to locate product
  • ability to search for bin location
  • ability to read a pick list/ticket
Picks parts and material.
  • knowledge of store and warehouse layout
  • knowledge of size and weight of part
  • knowledge of product location
  • knowledge of destination of product such as delivery bin, front counter and back counter
  • knowledge of shortage procedures
  • ability to select carrying devices such as hand truck, dolly, cart and battery carrier
  • ability to read a pick list/ticket
  • ability to determine picking sequence
  • ability to inform shipping department of rush orders
  • ability to place parts on hold for future pick up
  • ability to understand invoice procedures
  • ability to compare parts by visual inspection and identifying modifications
  • ability to recognize damaged products
Sources parts.
Identifies suppliers.
  • knowledge of available vendors such as OEM and aftermarket
  • ability to compare profit margins
Purchases parts.
  • knowledge of profit margin
  • knowledge of extra costs such as shipping, customs, currency exchange and brokerage
  • knowledge of vendors’ return policy and warranty
  • ability to communicate with vendors
  • ability to calculate net cost
  • ability to make back order arrangements
  • ability to issue a purchase order (PO)
  • ability to follow up on back orders
  • ability to follow up on outstanding orders
  • ability to compare parts by visual inspection and identifying modifications
Arranges for shipment.
  • knowledge of extra costs such as shipping, customs, currency exchange and brokerage
  • knowledge of lost time costs
  • knowledge of pick-up procedures
  • knowledge of courier schedule
  • ability to calculate estimated time of arrival (ETA)
  • ability to expedite shipment
  • ability to follow up on back orders
  • ability to follow up on outstanding orders

Warehousing And Inventory

Handles parts and materials.
Creates storage design layout.
  • knowledge of types of warehouse layout
  • knowledge of dimensions of parts and materials
  • knowledge of space requirements for warehouse equipment
  • knowledge of storage requirements for dangerous goods
  • knowledge of space requirements for potential future expansion
  • ability to assist in warehouse development
  • ability to plan placement of parts considering factors such as weight, size and shape
  • ability to utilize space to maximum potential
Handles specialized products.
  • knowledge of specialized products such as hazardous goods, paint and batteries
  • knowledge of specialized products’ storage requirements such as temperature and light
  • knowledge of disposal and storage regulations of specialized products
  • ability to recognize specialized products
Rotates stock.
  • knowledge of first in/first out stock rotation
  • knowledge of shelf life of time sensitive products such as adhesives, paint and wet batteries
  • ability to schedule stock rotation
  • ability to interpret expiry information on product
Places inventory in designated location.
  • knowledge of stock placement systems such as alphanumeric and numeric
  • knowledge of regulations that apply to warehouse equipment
  • knowledge of safe lifting practices
  • ability to identify parts and products
  • ability to correct errors in parts location
  • ability to manage overstock
Manages inventory.
Manages core and warranty inventory.
  • knowledge of manufacturers’ return policy
  • knowledge of manufacturers’ and suppliers’ warranty requirements
  • knowledge of in-house return policy
  • ability to process core return documents
  • ability to process warranty documents
  • ability to temporarily store cores and warranty returns
  • ability to recognize rebuildable cores
  • ability to refuse returns if requirements not met
  • ability to assess value of damaged core
Maintains stock levels.
  • knowledge of order point systems such as minimum/maximum
  • knowledge of local market trends
  • knowledge of volume discounts
  • knowledge of inventory unit of measure such as length and quantity
  • knowledge of inventory turnover
  • knowledge of seasonal trends
  • ability to recognize critical stock levels by inventory type such as seasonal, fast-moving and crucial stock
  • ability to manage inventory such as overstock, phase-in, phase-out and obsolescent
Registers lost sales.
  • knowledge of methods of tracking lost sales such as computer and hand written
  • knowledge of types of lost sales such as stocking and non-stocking
  • knowledge of importance of registering lost sales
  • ability to record lost sales
Participates in periodic physical inventory count.
  • knowledge of warehouse layout
  • knowledge of company count method
  • knowledge of reasons for inventory count
  • ability to complete count and recount sheets
  • ability to find on-hand inventory
  • ability to recognize inventory variances
  • ability to advise appropriate personnel when inventory discrepancies are discovered
Maintains supersession records.
  • knowledge of types of supersession records
  • knowledge of company policy on supersession records
  • ability to interpret supersession records
  • ability to record and change superseded part numbers in record system and physical location
Performs shipping/receiving duties.
Verifies incoming shipment.
  • knowledge of receiving procedures
  • knowledge of handling procedures for hazardous goods
  • knowledge of types of shipping containers
  • knowledge of inspection procedures
  • knowledge of shipping terminology such as free on board (FOB) points, short shipments and back orders
  • knowledge of company policies regarding refusal/acceptance of shipments
  • knowledge of transportation companies’ policies regarding claims
  • knowledge of hazardous goods regulations such as TDG and WHMIS
  • knowledge of safe lifting practices
  • ability to recognize and record damage to products on shipping documents
  • ability to interpret shipping documents such as waybills, packing slips and bills of lading
  • ability to verify shipping information
  • ability to unload shipment
  • ability to unpack shipment
  • ability to confirm counts and description with packing slip and order form
  • ability to enter received parts into inventory record system
  • knowledge of customs regulations, brokers and charges
Records order discrepancies.
  • knowledge of shipping documents
  • knowledge of freight company policies
  • ability to interpret shipping documentation
  • ability to record discrepancies on shipping documents
Prepares shipment.
  • knowledge of company billing documents such as invoices and pick lists/tickets
  • knowledge of shipping terminology such as consignee, consignor, cash on delivery (COD), prepaid and collect
  • knowledge of packaging and labelling regulations
  • knowledge of shipping and handling procedures for dangerous goods
  • knowledge of types of shipping supplies such as metal, plastic, nylon and cardboard
  • ability to verify invoiced items for shipping
  • ability to package and label products for safe and damage-free transport
  • ability to record weight and dimensions of products for calculations of freight charges to complete shipping documentation
  • ability to load truck
Ships products.
  • knowledge of company billing documents such as invoices and pick lists/tickets
  • knowledge of shipping documents such as bill of lading, commercial invoices and customs documents
  • knowledge of shipping terminology such as consignee, consignor, COD, prepaid and collect
  • knowledge of labelling regulations
  • knowledge of methods of transportation such as courier, post, air and ground
  • knowledge of freight company schedules
  • ability to communicate with freight company to arrange pick-up and delivery
  • ability to record weight and dimensions of products for calculations of freight charges to complete shipping documentation

Business Practices

Promotes products and services.
Displays products and literature.
  • knowledge of promotional items
  • knowledge of promotional coupons
  • knowledge of special tags
  • knowledge of pricing
  • knowledge of seasonal trends and items
  • knowledge of available literature
  • knowledge of time frame of special
  • knowledge of location of extra shelving
  • ability to select products for display
  • ability to determine strategic location for display
  • ability to utilize space available for display
  • ability to maintain display and signage
  • ability to participate in trade show
  • ability to cross merchandise
Recommends product to customer.
  • knowledge of various products available
  • knowledge of product features and benefits
  • knowledge of product dangers such as corrosiveness and flammability
  • knowledge of product safety regulations such as labelling, MSDS and TDG
  • knowledge of product warranty
  • knowledge of related products
  • knowledge of price value
  • knowledge of new products
  • ability to explain product benefits to customer
  • ability to explain product usage
  • ability to recognize customers’ needs
  • ability to obtain information on product
Recommends services to customer.
  • knowledge of available services
  • knowledge of required services
  • knowledge of warranty options such as customer installation or service installation
  • knowledge of on-call service
  • knowledge of work order system
  • ability to explain services
  • ability to quote services
  • ability to recognize needed services
Upsells related products.
  • knowledge of related products
  • knowledge of product needed to complete task
  • knowledge of various systems such as mechanical, electrical, hydraulic and cooling
  • knowledge of selling techniques
  • ability to explain related products
  • ability to inform customer of importance of related products
  • ability to explain benefits of recommended products
  • ability to encourage repeat business
Prices products.
Labels products.
  • knowledge of products
  • knowledge of pricing structures
  • knowledge of types of labels such as magnetic, adhesive, tags and computer generated
  • knowledge of price changes such as price increases and promotional prices
  • knowledge of product locations
  • ability to price product
  • ability to research product number
Calculates additional costs.
  • knowledge of basic mathematics
  • knowledge of currency exchange
  • knowledge of additional costs such as freight, taxes and brokerage
  • knowledge of environmental fees
  • ability to research and determine additional costs
  • ability to calculate net price
Overrides price.
  • knowledge of company policy
  • knowledge of specials/promotions
  • knowledge of pricing for discontinued items
  • knowledge of customer discount policy
  • ability to modify invoice
  • ability to compare product
  • ability to research competitors’ prices
Processes financial transactions.
Accepts payments.
  • knowledge of methods of payment such as cash, credit card, cheques, debit card and in-house charge
  • knowledge of company financial practices such as return on assets (ROA), terms of payment and central billing
  • ability to use company accounting systems such as manual and electronic
  • ability to handle cash and make change
  • ability to obtain authorization for credit card and cheque payments
Generates invoices.
  • knowledge of types of invoices such as cash, charge, credit and quotes
  • knowledge of pricing and discounting structure
  • ability to use company invoice systems such as manual and electronic
  • ability to verify customer’s approved credit limit with the company
Processes customer warranty returns.
  • knowledge of manufacturers’ and suppliers’ warranty policies such as duration of coverage and limitations to coverage
  • ability to verify product warranty eligibility
  • ability to explain warranty policies to customers
  • ability to complete warranty documents and original credit notes
  • ability to label warranty returned items
Processes day end reports.
  • knowledge of company accounting system
  • knowledge of basic accounting principles
  • knowledge of related company policies
  • ability to balance invoices, cash and credit card receipts
  • ability to complete banking forms and financial documents
Provided by the Interprovincial Standards Red Seal Program National Occupational Analysis (NOA) http://www.red-seal.ca